Other CDL Rules
There are other federal and state rules that affect drivers operating CMVs in all states. Among them are:
You must be properly restrained by a safety belt at all times while operating a commercial motor vehicle. The safety belt design holds the driver securely behind the wheel during a crash, helping the driver to control the vehicle and reduces the chance of serious injury or death. If you do not wear a safety belt, you are four times more likely to be fatally injured if you are thrown from the vehicle.
International Registration Plan International Fuel Tax Agreement
If you operate a CDL required vehicle in interstate commerce, the vehicle, with few exceptions, is required to be registered under the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA). These federally mandated programs provide for the equitable collection and distribution of vehicle license fees and motor fuels taxes for vehicles traveling throughout the 48 contiguous United States and 10 Canadian provinces.
Under the IRP, jurisdictions must register apportioned vehicles which includes issuing license plates and cab cards or proper credentials, calculate, collect and distribute IRP fees, audit carriers for accuracy of reported distance and fees and enforce IRP requirements.
Registrant responsibilities under the Plan include applying for IRP registration with base jurisdiction, providing proper documentation for registration, paying appropriate IRP registration fees, properly displaying registration credentials, maintaining accurate distance records, and making records available for jurisdiction review.
The basic concept behind IFTA is to allow a licensee (motor carrier) to license in a base jurisdiction for the reporting and payment of motor fuel use taxes.
Under the IFTA, a licensee is issued one set of credentials which will authorize operations through all IFTA member jurisdictions. The fuel use taxes collected pursuant to the IFTA are calculated based on the number of miles (kilometers) traveled and the number of gallons (liters) consumed in the member jurisdictions. The licensee files one quarterly tax return with the base jurisdiction by which the licensee will report all operations through all IFTA member jurisdictions.
It is the base jurisdiction’s responsibility to remit the taxes collected to other member jurisdictions and to represent the other member jurisdictions in the tax collection process, including the performance of audits.
An IFTA licensee must retain records to support the information reported on the IFTA quarterly tax return
The IRP registrant and the IFTA licensee may be the vehicle owner or the vehicle operator.
The requirement for acquiring IRP plates for a vehicle and IFTA license for a motor carrier is determined by the definitions from the IRP Plan and the IFTA for Qualified Vehicle and Qualified Motor Vehicle. For purposes of IRP:
If the vehicle you operate is registered under IRP and you are a motor carrier licensed under IFTA, then you are required to comply with the mandatory record keeping requirements for operating the vehicle. A universally accepted method of capturing this information is through the completion of an Individual Vehicle Distance Record (IVDR), sometimes times referred to as a Driver Trip Report. This document reflects the distance traveled and fuel purchased for a vehicle that operates interstate under apportioned (IRP) registration and IFTA fuel tax credentials.
Although the actual format of the IVDR may vary, the information that is required for proper record keeping does not.
In order to satisfy the requirements for Individual Vehicle Distance Records, these documents must include the following information:
An example of an IVDR that must be completed in its entirety for each trip can be found in Figure 1 below. Each individual IVDR should be filled out for only one vehicle. The rules to follow when trying to determine how and when to log an odometer reading are the following:
Not only do the trips need to be logged, but the fuel purchases need to be documented as well. You must obtain a receipt for all fueling and include it with your completed IVDR.
Make sure that any trips that you enter are always filled out in descending order and that your trips include all state/provinces that you traveled through on your route.
There are different routes that a driver may take, and most of the miles may be within one state or province. Whether or not the distance you travel is primarily in one jurisdiction or spread among several jurisdictions, all information for the trip must be recorded. This includes the dates, the routes, odometer readings and fuel purchases.
By completing this document in full and keeping all records required by both the IRP and the IFTA, you will have ensured that you and your company are in compliance with all State and Provincial laws surrounding fuel and distance record keeping requirements.
The IVDR serves as the source document for the calculation of fees and taxes that are payable to the jurisdictions in which the vehicle is operated, so these original records must be maintained for a minimum of four years.
In addition, these records are subject to audit by the taxing jurisdictions. Failure to maintain complete and accurate records could result in fines, penalties and suspension or revocation of IRP registrations and IFTA licenses.
For additional information on the IRP and the requirements related to the IRP, contact your base jurisdiction motor vehicle department or IRP, Inc. the official repository for the IRP. Additional information can be found on the IRP, Inc. website at www.irponline.org. There is a training video on the website home page available in English, Spanish and French
For additional information on IFTA and the requirements related to IFTA, contact the appropriate agency in your base jurisdiction. You will also find useful information about the Agreement at the official repository of IFTA at http://www.iftach.org/index.php.
Medical Documentation Requirements
Any person applying for a CDL permit; renewing, upgrading, adding endorsements to a CDL or transferring a CDL license from another state will be required to self-certify to a single type of commercial operation and provide a copy of their Medical Certificate and any applicable variance documents (i.e. Vision waivers, Skills Performance waivers, Diabetic waivers).
These documents can be submitted to DDS by fax, mail, in person, or online by creating an account on the DDS website at www.dds.ga.gov. Individuals may submit the documents by faxing them to (770) 918-6251. To submit by mail, send copies to:
P.O. Box 80447
Conyers, GA 30013
To submit in person you can visit any DDS customer service center.
You will need to self-certify based on how you use the CMV. The following information will help you determine how you should self-certify.
Do you, or will you, use a CDL to operate a CMV in interstate or intrastate commerce?
Interstate commerce is when you drive a CMV:
Intrastate commerce is The cargo on the vehicle originated in the state and will not leave the state and you do not meet any of the descriptions above for interstate commerce.
If you operate in both intrastate commerce and interstate commerce, you must choose interstate commerce.
Once you decide you operate or will operate in interstate commerce or intrastate commerce, you must decide whether you operate (or expect to operate) in a non-excepted or excepted status. This decision will tell you to which of the four types of commerce you must self-certify.
You operate in excepted interstate commerce when you drive a CMV in interstate commerce only for the following excepted activities:
If you answered yes to one or more of the above activities as the only operation in which you drive, you operate in excepted interstate commerce and do not need a Federal medical examiner’s certificate.
If you answered no to all of the above activities, you operate in non-excepted interstate commerce and are required to provide a current medical examiner’s certificate (49 CFR 391.45),commonly referred to as a medical certificate or DOT card, to DDS. Most CDL holders who drive CMVs in interstate commerce are non-excepted interstate commerce drivers.
If you operate in both excepted interstate commerce and non-excepted interstate commerce, you must choose non-excepted interstate commerce to be qualified to operate in both types of interstate commerce.
You operate in excepted intrastate commerce when you drive a CMV in intrastate commerce only for the following excepted activities:
You operate in non-excepted intrastate commerce when you drive a CMV only in intrastate commerce and are required to meet your State of licensure’s medical certification requirements.
If you operate in both excepted intrastate commerce and non-excepted intrastate commerce, you must choose non-excepted intrastate commerce.
Regulations in red are new this year.
Purple text indicates an important note.